Finance & Admin Executive

Job Purpose

The Finance & Administrative Executive plays a pivotal role in supporting the Finance Director and BPO-Finance in the implementation of the ERP system, as well as other assigned tasks. This position requires strong organizational, communication, and problem-solving skills to effectively manage administrative functions and contribute to the overall success of the project.

Key Responsibilities

Administrative Support

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  Assist the BPO-Finance with project-related administrative tasks, such as preparing reports, presentations, and correspondence.

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  Maintain organized records of project documentation, including contracts, training materials, UAT files, and system specifications.

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  Coordinate document flow between departments to ensure timely review and feedback.

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Scheduling and Coordination

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  Support BPO-Finance in planning and scheduling meetings, workshops, and training sessions for the ERP implementation team and key stakeholders.

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  Ensure schedule alignment to facilitate resource availability for critical project milestones.

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  Track deadlines and assist the team in meeting project timelines.

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Communication Management

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  Disseminate project updates and relevant information to stakeholders as directed by the BPO-Finance.

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  Provide reminders and follow-ups to ensure timely completion of tasks and deliverables.

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Logistical Support

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  Arrange meeting venues, including technology setup, materials preparation, and refreshments as required.

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  Manage travel arrangements for team members attending off-site training sessions.

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  Assist in the procurement of equipment, software, and tools necessary for ERP implementation.

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Training Assistance

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  Coordinate user training sessions for BPO-Finance, including scheduling, registration, and attendance tracking.

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  Distribute training materials and provide administrative assistance during workshops.

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  Collect and compile feedback from training sessions, assisting in result analysis and reporting.

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Problem-Solving and Adaptability

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  Support troubleshooting of administrative and logistical challenges encountered during ERP implementation.

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  Adapt to dynamic project needs and assist the team in identifying and implementing efficient solutions.

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Other Tasks

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  Assist the Finance Director with presentation materials (PowerPoint), report preparation (Excel), and data tracking or monitoring activities.

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  Perform other administrative duties as assigned by the Finance Director to support the Finance Department.

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Education and Experience

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  Bachelor’s degree in Business Administration, Finance, Accounting, or IT (preferred).

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  Minimum 2 years of related working experience.

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  Proficient in Microsoft Office applications (Excel, PowerPoint, Word).

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  Strong organizational, communication, and interpersonal skills.

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  High attention to detail and ability to multitask effectively.

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  Team-oriented, adaptable, and proactive in managing changing priorities.

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