Finance & Admin Executive

Job Purpose

The Finance & Administrative Executive plays a pivotal role in supporting the Finance Director and BPO-Finance in the implementation of the ERP system, as well as other assigned tasks. This position requires strong organizational, communication, and problem-solving skills to effectively manage administrative functions and contribute to the overall success of the project.

Key Responsibilities

Administrative Support

• Assist the BPO-Finance with project-related administrative tasks, such as preparing reports, presentations, and correspondence.

• Maintain organized records of project documentation, including contracts, training materials, UAT files, and system specifications.

• Coordinate document flow between departments to ensure timely review and feedback.

Scheduling and Coordination

• Support BPO-Finance in planning and scheduling meetings, workshops, and training sessions for the ERP implementation team and key stakeholders.

• Ensure schedule alignment to facilitate resource availability for critical project milestones.

• Track deadlines and assist the team in meeting project timelines.

Communication Management

• Disseminate project updates and relevant information to stakeholders as directed by the BPO-Finance.

• Provide reminders and follow-ups to ensure timely completion of tasks and deliverables.

Logistical Support

• Arrange meeting venues, including technology setup, materials preparation, and refreshments as required.

• Manage travel arrangements for team members attending off-site training sessions.

• Assist in the procurement of equipment, software, and tools necessary for ERP implementation.

Training Assistance

• Coordinate user training sessions for BPO-Finance, including scheduling, registration, and attendance tracking.

• Distribute training materials and provide administrative assistance during workshops.

• Collect and compile feedback from training sessions, assisting in result analysis and reporting.

Problem-Solving and Adaptability

• Support troubleshooting of administrative and logistical challenges encountered during ERP implementation.

• Adapt to dynamic project needs and assist the team in identifying and implementing efficient solutions.

Other Tasks

• Assist the Finance Director with presentation materials (PowerPoint), report preparation (Excel), and data tracking or monitoring activities.

• Perform other administrative duties as assigned by the Finance Director to support the Finance Department.

Education and Experience

• Bachelor’s degree in Business Administration, Finance, Accounting, or IT (preferred).

• Minimum 2 years of related working experience.

• Proficient in Microsoft Office applications (Excel, PowerPoint, Word).

• Strong organizational, communication, and interpersonal skills.

• High attention to detail and ability to multitask effectively.

• Team-oriented, adaptable, and proactive in managing changing priorities.