Procurement Assistant

Location: Cyberjaya
Job ID: OHW3


Job description:

  • Provide responsive service to customers and stakeholders in alignment with Global Procurement and Logistics (GPL) Service Catalogue through prompt processing of requests received in the ERP workflow. 
  • Prioritise and follow up closely on pending tasks to resolve issues within the specified response/turnaround time (TaT) as set out in the Service Catalogue. 
  • Provide administrative support on procurement and logistics matters including follow up on goods deliveries. 
  • Respond to enquiries and provide administrative support to clients from Headquarters, Regional Offices, and /or Country Offices. 
  • Assist Procurement Officers in preparation of tender documents for Request for Quotation (RFQ) and prepare evaluation / comparison sheets for tender evaluation.
  • Carry out transactional processing of purchase requests for goods and services procurement.
  • Validate purchase requests received internally from WHO offices and process requests to purchase orders before order issuance to suppliers.
  • Provide assistance for purchase order amendments and/or cancellation.
  • Provide administrative support in report preparation and/ or data analysis.
  • Assist the team on order receipting and processing of supplier’s invoices. 
  • Assist procurement team in the biennium work closures. 
  • Performs other duties as required.

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