Specialization: FINANCE GENERAL OR COST ACCOUNTING
Job description:
Daily Sales Management: - Responsible in collecting ageing debt from the Mall tenants and to maintain good rapport with tenants to facilitate collections.
- Ensure prompt issuance of rental and other invoices.
- Collect tenants’ sales reports in timely manner for management reporting.
- Coordinate issue of collection reminders and replies to tenants’ queries.
- Notify and inform tenants on the due dates of monthly rentals as well as outstanding debts.
- Ensure all collection figures are updated in the tenancy management software.
- Reconciliation of tenant’s account with discrepancies or disputes and to take appropriate remedial action.
- Assist in lease administration pertaining to tenant turnover report, bank guarantees, public liabilities, and general insurance policies.
- Assist in the analysis of sales data provided by tenants to address the performance gaps and understand the current market and competitive environment.
- Assist in conducting credit checks on tenants and external parties before enter into any contract or agreement.
- Assist in improving the existing credit policies and procedures in line with overall Company policy.
- Coordinate with Sales Promotion department in ensuring that marketing initiatives support sales efforts are aligned to the business overall’s objectives.
- Assist in consolidating and preparing reports on monthly sales information, credit reports, and relevant statistics for Management’s review.
- Liaise with Advertising & Promotion Department to acquire information on promotion space and monitor collection of payments accordingly.
- Review rental rebate and issue credit note in a timely manner.
- Handle ad-hoc billing from fit-out and its applicable charges.
Cash Management: - To responsible for counting the cash collections and verify against the system reports and reporting all variances.
- Generate and issues billings for utilities, A&P fund, etc. according to schedule date as per Tenancy Agreement.
- To prepare the daily cash count and reconciliation reports.
- To ensure prompt banking of collections.
- Follow up on the collection of monies owed from tenants and implementation of contractual terms.
- Update cash collections into the Company’s assigned software / system.
- Identify changes in payment patterns and propose action to avert indebtedness.
IT Management: - Assists in managing IT resources and system for the Retail Mall and ensure smooth running of all servers and monthly processing deadlines are met as required.
- Liaise with Leasing Department to acquire tenancy agreements, monthly contracts and License Agreement for updating of relevant tenancy information into IFCA system.
- Provide assistance and support for the implementation and administration of tenancy management system and POS system.
- To involve in the planning of POS system and make sure all tenants to use it and reporting accurately.
- Attend to tenant’s queries or issues in furnishing their sales data to the Sales Management team.
- Provide technical guidance and support to the users.
- Work closely with the company appointed IT consultant to resolve user’s queries / issues, at the same time improve / upgrade the existing system interface / POS system.
- Ensure all IT processes carried out within the organization comply to the ICT policy and procedures.
- To assist in the IT service upgrade planning and execution.
- Recommend IT solutions as a strategic management tool towards higher productivity and cost efficiency.
- Support the operations of network infrastructure and security system within the Mall.
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